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Ref - Assistant Accountant – Ref 9383

Assistant Accountant

A reliable, punctual, and friendly individual who learns quickly and works well independently or in a team. Enjoys new challenges and aims to contribute positively to the workplace. Additionally, possesses strong organisational skills and has experience managing multiple tasks simultaneously while maintaining a high standard of work. Excellent communication abilities allow them to collaborate effectively with colleagues. Is committed to continuous learning and is actively seeking opportunities to improve their skills and adapt to evolving work environments. Skilled in cash flow management, knowledge of financial software, debt collection, payroll administration, Excel proficiency, invoice processing, accounting team management, account reconciliation, accounting administration, Microsoft Dynamics 365.

Systems: Using Microsoft Dynamics 365, Teams and Outlook
Invoice Processing: Reviewing and processing invoices for payments for multiple companies, including reconciliation of supplier statements to the ledger and putting forward for authorisation and payment
Bank postings for multiple businesses: Recording daily bank transactions, and paying suppliers, vehicles and ad hoc payments in the absence of other bank users, along with posting of the Go Cardless transactions
End of day banking posting: ensuring the transactions taken via card machine or payment link reconcile to the job sheets posted. Managing the PCI-DSS compliance of all merchants’ number that fall under the business, along with issuing any refunds needed back to customers.
Cash flow monitoring: Tracking, updating and managing cash inflows and outflows and identifying potential shortfalls, and distributing to the senior management team on a daily basis
Debtor Management: Following up on outstanding payments from debtors, sending monthly statements and chasing anything overdue, and running monthly debtors’ meetings with the department heads, along with sending to solicitors for legal action and monitoring the progress.
Vehicle Stock Management: Dealing with all aspects of vehicle sales from bringing in, to stock, adding additional expenses to the vehicle and producing the sales invoices and dealing with the RFL and removing from trade, adding and removing from stocking loans and all aspects of
stocking loan management.
Balance Sheet Reconciliations: Month end reconciling of all the bank, card and balance sheet accounts, including processing bad debt provision in line with company policy and assisting in year-end reconciliation

Credit Card Transactions: downloading and processing of company credit cards and monitoring of expenses, dealing with staff expenses including processing and payment
Service Plans: Reconciling and managing the vehicle service plans, including dealing with refunds and writing off small balances
Prepayments: Managing and recording prepayments. Including posting of monthly journals in line with company rules
Ledger Maintenance: Housekeeping of all ledgers within the business, and correcting where needed, as well as chasing for any missing documentation
Management Meetings: Attending management meetings in the Group Accountants Absence and speaking in monthly team talks to the company
Intercompany: dealing with all aspect of intercompany transaction, from raising invoices, reconciling the account and making monthly settlement of the accounts
Responding to Communications: Handling emails, phone calls, and other communications
Providing Training Support: Assisting with employee training and development, and being support for colleagues on all aspects of the system
Maintaining Site Supplies: Ensuring office, cleaning and coffee supplies are stocked and managed
Support for the Group Accountant – Running all aspects of the Accounts department when the Group Accountant is working remotely or on annual leave, whether this be payments, decisions or dealing with department queries

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