Ref - Finance & Payroll Officer – Ref 2300

Finance & Payroll Officer

Finance & Payroll Officer – Lincoln/Hybrid – £30k-£35k.   Benjamin Edwards are recruiting for a highly meticulous and proactive Finance & Payroll Officer to join a combined finance department, supporting operations across the Group. Reporting directly to the Finance Manager with some responsibilities being under HR management, this vital hybrid role is designed for a self-starter ready to take on significant responsibility from day one. As Finance & Payroll Officer, you will independently manage core financial and administrative tasks and serve as the primary contact for the accounts department during the Finance Manager’s absence. This position is key to ensuring continuity and resilience within the function, as you will progressively take sole ownership of additional finance responsibilities. You will also provide essential support for the smooth and accurate running of the payroll function. There will be a requirement for weekly travel to work premises for meetings/work.   Full-time (5 days) or part-time (3-5 days) options will be available initially, with a need for hours to increase to full-time hours as the department evolves.

The role of the Finance & Payroll Officer

  • Cashbook & Banking: Daily monitoring and reconciliation of bank accounts for all companies, processing BACS/TT/credit card payments (including supplier payment runs and HMRC), and posting all transactions onto Sage 200/Xero. Includes weekly reconciliation of the PayPal account during peak trading.
  • Purchase Ledger: Inputting overhead and foreign supplier stock invoices (requiring currency conversion from USD/THB to GBP) onto Sage 200/Xero, reconciling invoices against supplier statements, and liaising with other departments for approval
  • Sales Ledger: Reconciliation of digital payment income (Braintree, PayPal, Klarna, AMEX), posting daily sales, and raising/emailing monthly rent invoices
  • General Administration: Managing the accounts email inbox, maintaining organised digital and physical financial records, and processing employee expense and credit card claims
  • Assisting with the accurate and timely calculation and administration of payroll on SagePay 50, adhering to strict deadlines and UK employment/payroll legislation, including statutory payments, deductions, and pension schemes
  • Assisting with the implementation of payroll changes and improvements, reconciling payroll for the monthly journal onto Sage, and preparing information for P11D submissions
  • Liaising with Human Resources on personnel matters (holidays, sickness, attendance, starters, and leavers) to ensure accurate payroll and financial records
  • Assisting the Finance Manager with complex month-end and year-end procedures, including preparing and posting journals for prepayments and accruals, stock valuation, fixed asset register depreciation, and management accounts
  • Supporting the creation of budgets and cashflow projections, the management and reconciliation of quarterly Group VAT returns, and the processing of quarterly CT61 form submissions
  • Maintaining maximum confidentiality and adhere strictly to GDPR, IT security, and all company policies

The ideal candidate for the role of Finance & Payroll Officer

  • Minimum of AAT Level 3 or 4, or demonstrable strong relevant experience (1–3 years) within a finance or accounts department. AAT part qualified preferred.
  • Strong IT skills, including proficiency in: Sage 200 accounting package, Sage 50 Payroll, Xero accounting package, Advanced Excel and Google Workspace (Docs, Sheets, Drive)
  • Solid understanding of accounting principles, including double-entry bookkeeping, and proven experience with balance sheet reconciliation work
  • Very strong and methodical reconciliation skills with the ability to analyse and resolve discrepancies, coupled with a sound understanding of UK payroll processes
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